Vocabulary Related to Meetings

Vocabulary Related to Meetings

Hello English learners. Welcome to a new lesson. Business English can be challenging. One of the essential things is to get well-equipped with the vocabulary related to meetings. So, let’s look at words and phrases you should know.

1. Agenda
2. Chairperson
3. Moderator
4. Attendee
5. Quorum
6. Brainstorming
7. Deadline
8. To recap
9. To delegate
10. Icebreaker
11. Venue
12. To adjourn

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Agenda

Meaning: a list of issues to be discussed at a meeting.

• Please, find enclosed an agenda for the meeting.
• What’s the next point on the agenda?

Vocabulary related o meetings

Chairperson

Meaning: a person who runs (chairs) a meeting. We can also say chairman or chairwoman.

• The chairperson opened the meeting with a short speech.
• The chairman brought the meeting to a close.

Moderator

Meaning: a person who makes sure that formal discussion at a meeting goes on without problems.

• They appointed a moderator to oversee the meeting.
• For a slow Internet connection address the moderator.

Attendee

Meaning: a person who attends a meeting.

• There are 35 attendees at the meeting.
• All attendees have to fill in the form.

Quorum

Meaning: the minimum number of attendees it takes for a meeting to be valid.

• How many members does it take to make a quorum?
• The meeting will be adjourned until there is a quorum.

Brainstorming

Meaning: a group discussion that can produce a solution to problems.

• Brainstorming is the best way to generate ideas.
• Make sure you come to the meeting on Tuesday, we are having a brainstorming session.

Deadline

Meaning: the latest time by which something must be finished.

• The deadline to submit your completed applications is next Thursday.
• Do you think we’ll be able to meet the deadline?

Vocabulary related o meetings

To recap

Meaning: to go over main points for the last time and make a final statement or conclusion.

• Let’s just recap what we’ve discussed so far.
• In conclusion, let me recap – the company will pay dividends to its owners by the end of the year.

To delegate

Meaning: to choose someone to do a particular duty or task. Related to it is a noun a delegate, a person chosen for the task.

• I suggest we delegate the task of conducting the survey to Mr. Peters.
• I think we should send a delegate to the conference.

Icebreaker

Meaning: an activity or joke that makes meeting attendees more relaxed. Relate to it is an idiom break the ice which means to say or do something to relieve the tension and make people feel relaxed in each other’s company.

• The game ‘Just One Lie’ is an excellent icebreaker for the meetings.
• The best way to break the ice at meetings is to tell a joke.

Venue

Meaning: the place where the meeting takes place.

• The hotels are an excellent venue for meetings and conferences.
• The venue was packed with over a hundred meeting attendees.

To adjourn

Meaning: to postpone a meeting for a later date.

• The meeting was adjourned until Monday.
• The chairman adjourned the meeting for next week.

Phrasal verbs related to meetings

1. Set up 
2. Bring forward
3. Put back
4. Put off
5. Call off

Set up

Meaning: to decide with relevant people about the exact date, time and place of the meeting.

• We need to set up a meeting to talk about the designer’s proposals for the new layout.
• The manager set up a meeting with the representative of the worker’s union.

Bring forward

Meaning: to move a meeting to an earlier time or date. It also means to propose an idea for consideration.

• The meeting has been brought forward to Monday.
• The Commission will bring forward the proposal for the company’s gym.

Put back

Meaning: to change the time and date of a meeting to a later time and date.

• The meeting has been put back to Wednesday.
• They put back the date of the meeting from September to October.

Put off

Meaning: to postpone a meeting.

• The chairwoman put off a meeting because there was no quorum.
• The meeting was put off for three days.

Call off

Meaning: to cancel a meeting.

• Tomorrow’s meeting has been called off because the chairperson is ill.
• They had to call off the meeting because of the Internet connection issues.

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