How to Write a Formal Letter

A formal letter is a letter written to someone you do not know, therefore you should generally use more formal language than in letters you write to your family or friends, avoid phrasal verbs and involve more complex sentence structure.

Here are some useful phrases for formal letter writing:

Dear Mr/Ms (surname),                             Dear Sir/Madam/Sir or Madam,

Reasons for writing

I am writing to …

I am writing with regard to …

I am writing on behalf of …

I am writing this letter to inquire about…

With reference to your letter of May 5th…

With reference to your phone call today…

Asking questions

I would be grateful if you could…

I wonder if you could …

Could you …? Could you tell me something about …?

Could you possibly…?

I would particularly like to know …

I would be interested in having more details about …

Referring to their letter

As you stated in your letter, …

Regarding … Concerning … With regard to …

Closing

Thank you for taking the time to read my letter.

Feel free to contact us again if we can help in any way.

I look forward to hearing from you.

Please contact me if you have any further questions.

Signing off

(If Dear surname) Yours sincerely,

(If Dear Sir/Madam) Yours faithfully,

Signature

First name + surname

Happy writing! 🙂

 

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